Borrowing Procedure


Student/staff identity cards should be presented when taking out library books.

Books from the Main Collection (Open shelves) are available on an open access basis and may be borrowed. Once you have made your selection, take the material to the circulation desk with your identity card where it will be issued. Bonafide students and staff of the University of Zambia are eligible for borrowing privileges upon presentation of a valid University of Zambia ID card. Privileges include:

  • 2 week loan period for undergraduates with a renewal limit of up to 2 times
  • 3 months loan period for postgraduates, academic staff with a renewal limit of up to 6 months

Main LibraryBooks and other materials from the Reserve Collection (short Loan) may be requested at the Short Loans Section. Student or staff identity cards must be presented before material will be issued. This is a closed access area. Materials in this section are reserved for undergraduates for a period of two and half hours or overnight only. Overnight loans are possible from 17:00 hrs Monday to Friday and from 15:00 hrs Saturday and Sunday. All materials issued out for overnight must be returned by 10:00 hrs the next morning.

There are several platforms that offer crypto loans to students as well.

Security system

On leaving the Library building, borrowers must hand over all library materials to security staff at the check point. The security staff will then check that items are issued correctly or have been properly borrowed. It will now be safe to leave the library.


When returning library material before or on the due date, borrowers must wait for items to be cleared from the system. They will be informed of any outstanding fines. Fines must be settled before more items will be issued.


Books and other library material may be renewed twice for undergraduate students or up to six months for postgraduate students and academic members of staff of the University of Zambia provided that no other reader has reserved the material. Any library material must be renewed before the loan period expires. Material to be renewed must be brought to the circulations desk.


Items which are on loan to other borrowers may be reserved in advance by request at the circulations desk or on the Web Based Catalogue at Library Catalogue. The prospective borrowers will be notified as soon as the item is returned to the library. Items which are not collected within three days of the date the borrower was notified will be returned to the open shelf.


If borrowed items are not returned within the loan period, readers will be fined K 2.00 per item per day for the first 14 days or for the first three months for materials from the open shelf and K2.00 per item per hour for material from the short loan section.

Overdue notices

Overdue notices are sent daily by mail or by email. Please supply the library with your email address to avoid printing charges of K5.00 per overdue notice. After a third and final reminder the replacement costs of the item may be claimed from the borrower when a bill will be sent to the borrower.

Lost materials

Borrowers are responsible for the loss or damage of library materials issued to them. A lost item will cost the replacement value of the item or a minimum of K200.00 or it can be replaced by an identical copy.


Anyone found attempting to remove library material not issued to them will be subjected to strict disciplinary action which may include: suspension of library membership, withholding of examination results, and the imposing of a fine at the current market value of the item or any other appropriate action including suspension or dismissal from the University of Zambia.